Too much to do and too little time? How do I stop being overwhelmed by tasks?
What if I told you that you can probably automate some of the work you do?
Me, after 8 years of doing this
That you can have some things done without asking for it every time.
That you can delete some tasks from your todo list for ever.
That you can actually make time for important tasks?
And that it will only take you a few minutes once,
then they’re all done on your behalf?
How do I automate my todo list and calendar?
It’s not easy to understand, but once you do… it’s surprisingly versatile and fast. I’ve been doing this for 8 years now, and I’d like to help as many people as possible to automate themselves too.
One way to clear your todo list and calendar is to eliminate the recurring items:
- Step 1. Identify your recurring tasks;
- Step 2. Set up a system to have them started/done automatically;
In short… you can automate yourself, by converting recurring tasks and meetings… into recurring emails. Instead of requiring your immediate time or attention… they don’t. Recurring emails either finish the task themselves, or only require you to check on them later on (when you have the time).
What are recurring emails? Think about it. Most todo apps have recurring tasks. Most calendars have recurring meetings. But no email client has recurring emails! Now they do, thanks to recurrr.com! You can set up the same email to get sent every day. Every week. Every Thu at 10am unless it’s July or Aug. The world is your oyster – our AI will understand!
What problems can recurring emails solve?
Glad you asked! Here are a few ways recurring emails can help you. The examples below will show you how our customers use Recurrr to save time & headspace, and focus on the tasks that actually require their attention. Use it for inspiration, to identify what you can automate in your day-to-day. Then go ahead and automate them!
If you use Recurrr – nobody will know you didn’t send that email manually. It’s impossible to tell.
Too many management tasks?
Delete some recurring todos and meetings. You can do some of them automatically (like reminders and other one-off communications), on time every time, without you lifting a finger.
Examples from our customers:
- Remind VA to send expenses to accounting (every 1st of the month)
- Wish happy birthday to each team member (every year)
- Wish happy birthday to every client (every year)
- Remind tenant about the rent payment (every month)
Too many todo apps across your teams? Overwhelmed?
There’s a common denominator everybody uses – email. Recurrr will help you schedule recurring emails – you can easily distribute recurring tasks on a communication medium everybody uses.
Examples from our customers:
- Remind freelancers to send their invoices (first workday every month)
- Remind employees to finish up their timesheet (last workday every month)
Too many meetings? Calendar always full?
Turning recurring meetings (status, catch-ups, stand-ups etc) into recurring emails – that will free up your calendar. Go from sync to async, and win back time in your workday to finish the important tasks. The more people in the meeting, the more time you save by moving it to an email – just see this example for how much you can save!
Examples from our customers:
- Do a stand-up email with the team (every weekday morning)
- Ask PMs for a short progress report (every Monday)
- Ask for project status vs plan (every month)
Often miss deadlines to yourself?
Use a forcing function! Schedule an email to be sent on your behalf, promising you’d do it. Studies show you are much more likely to actually follow through. If it’s in your inbox (and someone else’s too), you’ll most likely do it!
Examples from our customers:
- Do an energy audit (every month)
- Evaluate and cut unnecessary spending (every 6 months)
Difficult to keep good business habits?
Who has time for those, right? With so many operational tasks, it’s easy to postpone and never do the non-urgent-but-important tasks that help drive business decisions. Force yourself to do things, by sending an email to yourself and/or an accountability partner. Then you’ll actually do them!
Examples from our customers:
- Remind my CTO to have a catch-up (every quarter)
- Ask for improvement ideas to the team (every 2 weeks)
No time to stay in touch with clients?
They say it’s 10x easier to keep a client than to win a new one. But are you doing enough to retain your existing clients? It’s much easier to keep your clients happy and thinking about you, if you put it on auto-pilot. Sprinkle 2-4 easy interactions across the year!
Examples from our customers:
- Wish happy birthday to your client (every year)
- Ask your client if they’re happy with your services (every year)
- Ask your client if they know someone who could use your services (every year)
Hopefully by now you see how helpful the practice of sending emails can be, to a busy professional, manager or entrepreneur. It’s a relatively new practice to most people (though I’ve been doing it for the past 8 years) and growing in popularity – so please let me know if you find other use cases, or a better way to express its benefits.
If any of the above sound like something you should be doing, or I’ve got you thinking about how this can be useful to you… what are you waiting for? Sign up for Recurrr and schedule the emails. It’s free to try, and if you go past our free tier… it will 100% pay for itself in saved time and headspace.