Standing Reminders Quarterly

PTO Balance Reminder

A recurring nudge to check remaining PTO and book time off before it expires — rested team, no year-end scramble.

The email
Subject
Check your PTO — don't leave days on the table
Body
Hi all — a friendly reminder to check your remaining paid time off. If you've got days banked, please plan and book them. Time off isn't a nice-to-have; you do better work rested, and a year-end scramble helps no one. Reply to HR if you're unsure of your balance or how the policy works.

Why it works

People forget they have leave until it's about to expire, then everyone tries to take it at once. A standing reminder spreads time off across the year and signals that rest is genuinely encouraged. The message is the same every time, so a scheduled recurring email carries it without HR having to remember to send it.

Make it yours

Send it quarterly, then more often as year-end approaches if your policy is use-it-or-lose-it. Point people at wherever they actually check their balance so acting on the reminder is one click away.

Use this example

One click opens Recurrr's composer with this email already filled in. Pick when it should repeat, hit save, and you never have to think about it again.

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